AI for admissions and enrollment platforms
Turn the 11pm program question into a booked advisor call.
For admissions and enrollment platforms. Answer applicants from the live catalog, book the next step and pre-fill applications from their documents, inside the product your institutions already use, under your name. Use it to win renewals, or sell it as a paid AI tier.
Built for: Enrollment CRM, application and student-recruitment platforms.
Already built or tried AI? Get it scored with the AI Scorecard.
apply.northstarcampus.com / find-a-program
In · Applicant message, 11:12 pm
I do medical billing and want to move into healthcare IT. I can do two evenings a week and need to start before spring. Will my community college credits transfer?
Out · Pathly
Health Information Technology Certificate
Evenings, Tue and Thu · Starts Jan 13 · 2 terms · $3,840
IT Support Fundamentals
Online, evenings · Starts Jan 6 · 10 weeks · $1,950
Up to 15 credits can transfer. Transfer Credit Policy · §2
Advisor call booked · Thu 4:30 pm CT · lead in CRM
Then the transcripts: transfer form pre-filled, 12 credits suggested for the registrar.
Run it step by step on the Pathly page.
Try it step by stepIllustrative demo on a fictional institution. Not client work.
Where these products get stuck
What gets in the way, and how we handle it.
- 01
Questions arrive when nobody is there
Answers from the live catalog, then a booked call
Cites the catalog and policy pages, and books the advisor call in the CRM and calendar your product already connects to.
- 02
Staff retype documents
Documents read into the application
Pre-fills fields with a source for each and lists what's missing; staff approve anything that affects a decision.
- 03
Yield shows up too late
Early yield signals
Shows which programs are behind last year's pace, using each institution's own definitions.
- 04
Trust is the purchase criterion
Controls designed for institutions' security reviews
Student data isn't used to train models for anyone else, each institution can switch it off, and staff approve what it prepares.
AI inside your product
The modules that fit this kind of platform.
Each one is shown on a fictional institution.
What it connects to: Answers from each institution's catalog and published policies, and writes leads and bookings to your CRM and scheduling tools through your APIs. Documents stay in your storage. The Build Sprint uses your real catalog and synthetic applicant documents.
From the first program question to a checked application.
Fits: Admissions, enrollment, credentialing, CE and corporate learning catalogs
Ask your enrollment and retention data a question in plain English.
Fits: SIS, analytics, student success, compliance-training completion
Proof
What we have built that this rests on.
57 featured AI case studies: AI products and brownfield AI builds, each written up on our Work page.
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Clinics sign up, pay per provider and run their own AI patient intake
The AI intake worked in three practices but was hard coded. Now any clinic signs up, pays per provider and runs it, and names never reach the model.
Dental clinical documentation AI
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Live transcription, patient context and AI-drafted clinical notes with dentist review and approval.
Read next: Applicants ask at 11pm. Your admissions platform should answer, and book the next step
How it works
Three ways to start, each at a fixed price.
Most admissions platforms start with Pathly's Course Finder on their real catalog: every institution in your product has one, and the demo is easy for your sales team to show. Pathly is assembled from our cited-retrieval and adaptive-intake engines; the Build Sprint is where it is proven on your catalog. If you've already built or tried AI, start with the AI Scorecard.
EdTech Product Review · 30 minutes, no chargeStart here. We look at your product with you, agree the buyer outcome you want, and tell you which of the three below fits.
Book a 30-minute Product ReviewNo AI yet, and a module fits
Build Sprint
$10,000 fixed3 weeks
Pick it when: One of our modules delivers the outcome you want.
- One buyer outcome (2–3 related capabilities) working in your staging, behind a feature flag
- Pull requests to your repo, built on your catalog and synthetic or de-identified data
- Quality and safety evals, the cost to serve and a packaging recommendation
- A fixed-price quote for production
Something new, or a plan first
Planning Sprint
$5,000 fixed2 weeks
Pick it when: You need something our modules don't cover, or want a plan before you build.
- Where AI fits across your product, including beyond our modules
- A prioritized capability map, with what each one depends on
- A readiness review of your architecture, data and permissions
- A fixed-price quote to build it and take it to production
AI already built or tried
AI Scorecard
$5,000 fixed2 weeks
Pick it when: You've already built or tried an AI feature in your product, live or not.
- One AI feature you've built, tested in staging on 50 of your own cases
- Data-safety and misuse tests, and an accessibility pass on the AI screens
- Cost per learner and a packaging recommendation
- A scorecard, ranked fixes, draft security answers and a fixed quote
Not a compliance audit or certification.
Production, at a fixed quote
We take what your Sprint built or planned live for your customers, by pull request, with no standing production access. It typically includes load testing at your peak and a spend cap per institution. Your Sprint or Scorecard fee counts toward it.
After go-live, optional support
The product is finished and yours to run. If you want us to stay on: a named lead engineer, a monthly quality and cost report, testing before any model change, and more capabilities, each at its own fixed quote.
Stop after any Sprint and keep what you got.
How a Build Sprint runs
- In the setup week we map your integrations and agree what the Sprint touches.
- We follow your coding standards, tests and CI; your engineers review and merge every pull request.
- Half at signature, half when the Sprint Pack is delivered.
- Your time: about 2 to 3 hours a week from a product owner, plus an engineer to review pull requests.
Product improvements you can measure
What we agree to measure: quality and cost on test sets in the Build Sprint, adoption and outcomes once it is in production, so the decision rests on your numbers, not ours.
Answers outside office hours
Inquiries answered and advisor calls booked after hours
Qualified leads
Inquiry-to-application conversion
Document intake
Minutes of staff time per application
Re-engagement
Stalled applications that resume
Earlier yield signals
Programs flagged behind pace before the deposit deadline
We set the success measures with you in the setup week.
Built for education data
Controls your customers' security reviews ask about.
Each control is a design fact about how the module is built and how we work, not a compliance claim.
Works with what you run
Reads catalog, courses, rosters and gradebook through the APIs and roles your product already has.
Synthetic data in Sprints
Sprint work uses synthetic or de-identified data and ships as pull requests to your repo.
Cited, and staff approve
Answers cite their source; anything that changes a grade, application or record waits for staff.
We work within your FERPA, COPPA, accessibility, security and institutional requirements. Compliance depends on the complete product, contracts, policies and operating environment; Datics does not present software engineering alone as legal certification.
How we handle student dataQuestions we hear on the first call
Straight answers before you book.
Does it decide admissions or aid?
No. Pathly is designed to answer from published pages and prepare records; admission, credit and aid decisions stay with staff.
Can it handle transfer-credit questions?
It answers from your published transfer policy and suggests course equivalents for the registrar to approve.
Which CRMs and calendars does it work with?
The ones your product already connects to, through its existing integrations and APIs. We map them in the setup week.
Does it work in Spanish?
English and Spanish conversations are part of the design, and both are tested in the Build Sprint.
Other EdTech platforms we build for
See your catalog answer the 11pm question.
Bring one product, workflow or AI feature. In 30 minutes we tell you which of the three ways to start fits, what it would cost to serve and what your customers' security review will ask.
Calls run in US Central time. No generic AI presentation: we discuss your product, users and production constraints.